Privacy Policy

Our Commitment to Privacy

The Courtney Owens Educational Foundation, Inc. (COEFI) respects the privacy of every individual who visits www.COEFI.org or www.coefi.com other COEFI maintained websites (“Web site” or “website”). This notice clearly explains our online information practices. Because your privacy is important to us, we provide you with notice and choices about the collection and use of your information. To make this notice easy to locate, links are provided at the bottom of our homepage and on every page within our Web site. Additionally, each page that requests personally identifiable information reminds you of the importance of your privacy and provides a link to the privacy policy. By visiting www.COEFI.org, you accept and agree to the practices described in this Privacy Notice.


Use of Cookies

COEFI does not use cookies to verify its visitors' identity.


Adolescents

As an organization focused on improving educational opportunities for college age and older individuals, COEFI does not collect any information or data from individuals under the age of 17 who are generally not able to participate in COEFI activities and, when applicable without expressed written consent from a parent or legal guardian.


Information & Data Collection

We collect two types of information:

1. Standard Web server traffic pattern information. General traffic and site usage information are collected and stored in log file.

2. This type of information is shared externally only on an aggregated basis.

3. Personal information. We do not collect personally identifiable information or data from you unless you provide it to us voluntarily and knowingly. If you volunteer, order a product, request information, or donate, for example, we may collect the following information: first and last name, street address, city, state, zip code, telephone number, email address, and subject of inquiry.

Personal information may be needed for certain optional online activities.


Registration

If you register to participate in a COEFI event (e.g. race/ walk-a-thon, or benefit) using our event registration site, we may ask you if you are a COEFI donor. This information is useful for event purposes. Further, if you elect to use our referral service to inform a friend about the event registration site, we will ask you for your friend’s name and mailing address.

Contributions: If you choose to use a credit card to donate or purchase through this site, we collect standard credit card information (card number, card type, expiration date) and keep a record of your financial transaction. Credit card numbers are held only until the charge can be processed (usually several minutes), then the number is only available to Donor Services for purposes of problem resolution. If you choose to donate to our organization, we maintain a record of your contribution.

Requests: If you submit an online request for COEFI products such as free brochures, or submit a question through a “contact us” query, we may have to gather additional information or data from you to respond to your request. Such information will vary with the request but often includes name, shipping address, telephone number, and email address.

Public Forums: If you elect to participate in a chat room, discussion board, news group or another public forum that we may make available to our users, please remember that any information that you disclose in these areas becomes public information. You should exercise caution when deciding whether or not to disclose your personal information.


Data Use

We limit the use of information or data provided to us on our Web site to the following:

Internal Use

1. If you do not make a service request, donation, purchase, or otherwise identify yourself, we will have no personally identifiable information about you. We will only use aggregate information derived, in part, from your use of our site to improve our site and our service to you.

2. If you provide personal information, we may enter your name into our constituent database and contact you in order to:

  • Complete voluntary surveys seeking feedback for quality assurance and service improvement purposes.
  • Supply you with information including COEFI related news, COEFI programs, events and services.
  • Request voluntary time or monetary contributions to COEFI.
  • Request your participation in a COEFI research studies.

3. We collect the email addresses of those who communicate with us by email. Inquiries may be forwarded to the appropriate COEFI department for response and may be entered into our constituent database. If your name is entered into the database, we may contact you (see (2) above).

External Use

Your information is privileged and confidential and will not be shared, sold or released to any organization or business entity other than those affiliated with or working in conjunction with COEFI as follows:

1. We occasionally make our constituent names and postal addresses available to other reputable non-profit organizations. We have found this to be the best cost-effective method of increasing our database of potential constituents and hope that you value the information they send you. Your name is only available to these carefully screened organizations for a limited time. Other organizations will not have continued access to your name and address unless you choose to respond to their initial mailing. We do not share email addresses.

2. Occasionally COEFI may hire other companies to provide limited services on our behalf. We will only provide those companies the information they need to deliver the service and prohibit them from using that information for any other purpose.

3. We have relationships with companies that conduct charitable sales promotions and commercial covertures that support us in our mission and activities. If you provide us with your mailing address, we may pass your contact information to these companies so that they may ask you if you are interested in receiving their services. Your choice to use their services will benefit us; the amount of money we receive from these entities as a result of your participation is disclosed at the time you are contacted about the service. You are under no obligation to respond and the companies are restricted from using your contact information for any other purpose.


Opt-Out Options

We respect your privacy and allow you to restrict internal and external sharing of your personal information. We recognize that you may elect to limit the ways in which we contact you and we offer the following options:

1. Do not contact me by telephone.
2. Do not contact me by postal mail.
3. Do not contact me by email.
4. Do not share my contact information with other non-profit organizations.
5. Do not contact me with fundraising requests supporting COEFI.
6. Limit your fundraising appeals to semiannual solicitations only.
7. Do not contact me or share my information with anyone.

For more information on how to inform us of any desired restrictions, please click on the following link: If you contact us with an opt-out request, all reasonable efforts will be taken to ensure that you will not receive any of the selected communications from us in the future. If you do not wish to opt out at this time, you may do so at a later date should you so desire.

If you opt back into a specific service, you will receive communication in that manner, regardless of your overall opt out selections. These services may include newsletter subscriptions or email communication by asking a question using “Contact Us.”


Access

Upon request, we will provide you with the information or data we maintain about you so that you may request corrections. This information will be sent via postal mail, which we believe is the most secure method of communication. Please contact us by email at webmaster@coefi.org or in writing at:

Customer Services
Courtney Owens Educational Foundation, Inc.
P.O. Box 22537
Alexandria, Virginia 22304

To protect your privacy and security, we will take reasonable steps to verify your identity before providing information or making corrections.


Data Security

COEFI is committed to protecting the security of your personal information and to honoring your choices for its intended use. To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we strive to maintain physical, electronic, and administrative safeguards.

We process your financial transactions (donations and apparel purchases) via encrypted SSL sessions. SSL is the leading industry standard for securing Web-messaging transactions.

Inside COEFI, information and data are stored in password-controlled servers. Our staff and volunteers are educated about the importance of protecting your personal information and we are committed to holding them accountable for protecting your confidentiality. However, such precautions do not guarantee that our Web site is invulnerable to all security threats or breaks. COEFI makes no warranty, guarantee, absolution or representation that the use of our Web site is protected from viruses, security threats, Spam or other vulnerabilities.

Whenever COEFI permits an external third party to access personally-identifiable information, appropriate procedures are followed to help ensure that the information is used only for authorized purposes and by authorized persons in a manner consistent with the choices COEFI constituents have made under this statement, and that the security, integrity and privacy of the information is maintained. While COEFI will employ procedures to help ensure that your information and data are only used for authorized purposes as described above, we cannot make any guarantees with respect to the actions or policies of such third parties.


Links Within COEFI’s Web Site

Internal Links

Our privacy policy applies to all links found on our website.

External Links

Our privacy policies apply only to your use of the COEFI Web site. This site contains links to other sites, including sites that have a special relationship with us. We do not disclose personably identifiable information to those operating linked sites and we are not responsible for their privacy practices. Links to other sites do not imply an endorsement of the materials or policies on those Web sites. You should read carefully the privacy policies of each site you visit to determine what information that site may be collecting about you.


Contacting COEFI

This privacy statement will be updated periodically and posted on our Web site. It applies to the online practices of COEFI and its divisions located throughout the country. References to the “Foundation”, "COEFI", "we", "us" and "our" are references to COEF, Inc. and its affiliates. We reserve the right to change this policy at any time by posting revisions. You agree to review the Privacy Policies each time you use our Web site so that you are aware of any modifications. By accessing or using the Web site, you agree to be bound by all of the terms and conditions of the COEFI Privacy Policy as posted at the time of your access or use. If you have any questions about our policy or our compliance, you may send us an email at webmaster@coefi.org or write to:

Courtney Owens Educational Foundation, Inc.
P.O. Box 22537
Alexandria, Virginia 22304


Policy Updates

We reserve the right to update this policy at any time. If a material change is made to the policy, we will email all registered users at the email address provided at time of registration.

 
 
© 2010, Courtney Owens Educational Foundation, All Rights Reserved.